Solo
For a freelancer or a small agency bidding on its own.
£30/ month
VAT included · billed monthly · cancel any time
- 1 editor (you)
- Up to 10 open tenders
- 1 company
- 30 tender analyses a month
- Free viewers and commenters
Bid management for events, live shows and experiences
Know which tenders to chase. Then win them.
Upload a client's tender pack. Scenaxis reads every page, scores feasibility, risk and timing, and recommends go or no-go. Then it helps you staff the bid, cost the pitch and hit every deadline.
Built for teams that respond to tenders
- Event agencies
- Live shows and tours
- Ceremonies and sport
- Experiential and brand activations
- Festivals and public events
- Production companies
- Event technology companies
How it works
From tender pack to decision, in one place
No more reading 200 pages to find the budget, the deadline and the catch.
Upload the tender documents
The invitation to tender, brief, contract, specifications and pricing schedules: PDF, Word, Excel, emails and more. Scenaxis pulls out the key dates, budget, deliverables, risks and the effort each role needs, and writes a summary of the tender with a source for every point.
Decide go or no-go
A feasibility score out of 100, a risk score and a timeline verdict combine into a clear recommendation, with the evidence behind every score. Your bid board makes the final call.
Staff, cost and deliver the bid
Assign people and hours, see who is overloaded, cost the pitch against a ceiling, track deliverables and key dates, and send reminders and assignment emails. When the client sends Q&A or an addendum, every change is listed and the team is told.
Today
Start every day knowing what needs you
The Today page lists every open action across all your tenders: decisions waiting, deliverables without an owner, people who haven't been told about their hours, and the deadlines coming up in the next two weeks.
- One button per action takes you straight to the field to fix
- Team load for the next four weeks at a glance
- Works on your phone between site visits
Pipeline
Every tender, every score, one table
See submission dates, client budgets, pitch budgets, risk, feasibility and timeline side by side. Filter by status, switch between cards and a table, and spot the bids that are over their pitch ceiling.
- Open pipeline value and pitch spend in your currency
- Win rate and team peak load across all tenders
- Your decision next to Scenaxis's call
Workload
Plan the bid team without overloading anyone
Assign people to tenders by the week or by the day, with a different role on each bid. Overloaded weeks turn red. Move hours to someone who has room in a couple of clicks.
- Drag a person onto a tender to assign them
- Reassign hours by week or day to people with capacity
- Write the assignment emails when you're ready, and edit them before sending
A clear recommendation
Fixed rules, shown in full. Your decision always wins.
Scenaxis explains every score with evidence from the documents. You can change any score and the recommendation updates straight away.
6weighted feasibility criteria, from creative fit to budget
0–100risk score built from every High, Medium and Low risk found
4timeline verdicts: OK, Tight, At risk or Not feasible
1recommendation: Go, Go with conditions, Review or No-go
Everything a bid needs
One tool instead of six spreadsheets
Tender analysis
Key dates, budget, deliverables, risks and effort per role, read from the client's own documents.
Tender summary
A one-page overview and a full digest of the tender, each point with its source. Export to PDF or Word.
Changes from the client
Q&A, clarifications and addenda update the summary, dates and deliverables. Every change is listed with its reference, reviewed and emailed to the team.
All the documents in one place
Every file added to a tender is kept and can be downloaded one by one or all at once. Up to 50 MB per file.
Pitch budget
Team time, freelancers and other costs, checked against a ceiling and a worth-it test on expected return.
Deliverables and key dates
Who delivers what, by when. Reminders go to the pitch lead before every key date.
Reports and statistics
Go/no-go and full tender reports, PDF and Excel exports, win rate and pitch spend over time.
Any currency
Tenders in euros, dollars or dirhams, converted with European Central Bank reference rates.
Roles and comments
Editors, admins, and free viewers and commenters, so directors can follow and comment without a paid seat.
Pricing
Simple monthly plans
Every plan starts with a 7-day free trial. Viewers and commenters are always free.
Team
For a bid team that shares the work.
£70/ month
VAT included · billed monthly · cancel any time
- 2 editors, more at £20/month each
- Unlimited tenders
- 1 company
- 100 tender analyses a month
- Free viewers and commenters
Agency
For groups running several brands or companies.
£160/ month
VAT included · billed monthly · cancel any time
- Unlimited editors
- Unlimited tenders
- Unlimited companies, one bill
- 300 tender analyses a month per company
- Free viewers and commenters
See it with your own tenders
Seven days free on any plan. Upload a real tender pack and get a go/no-go recommendation, a staffing plan and a pitch budget.